Paperless office software11/21/2023 ![]() ![]() When that’s the case, select duplex printing in your print settings to reduce the amount of paper you use. The unfortunate reality is that we all face situations where paper printouts are unavoidable, or we work with partners and clients who require them. The pen even has an ecosystem of apps, including dictionaries. Livescribe requires special (and pricey) paper with tiny dots on the page that track your writing with precision. Traditional messaging platforms such as Microsoft Exchange also incorporate text-only Notes that you can access in the PC and Mac Outlook clients, as well as on the iPhone and iPad with the release of iOS 7.Īlthough the Livescribe Sky Wi-Fi Pen isn’t cheap, it lets you write and save notes and audio recordings to your Evernote account via Wi-Fi, or you can plug in a Micro-USB cable and save your work to a PC or Mac. Touchscreen and stylus support even let you enrich notes with sketches and diagrams, and all notes are saved to the cloud. Honestly, with the range of note-taking apps available-from text-only options such as SimpleNotes to more sophisticated offerings such as EverNote and Microsoft OneNote-you have no excuse to use another Post-it. Alternatively, online fax services such as eFax, FaxZero, and MyFax let you send and receive paperless faxes for a fee. ![]() In addition, such machines typically offer a software driver that allows you to fax documents directly from the Print dialog box on a desktop or laptop PC. This arrangement makes the messages easy to read, forward, or file without ever printing them out. Many systems allow you to set access depending on employee permissions to keep information secure. Multifunction printers generally have the ability to email incoming fax messages as PDF file attachments to a PC for viewing. There are a number of really great document management software solutions that offer a wealth of benefits. Fortunately, advances in technology have made this relic of 20th-century office culture more environmentally friendly. Whichever scanning method you choose, add a good document-management software package such as Nuance PaperPort, so you can create a searchable, cloud-accessible digital archive from all of your scans.Īrchaic though it sounds, some industries and individuals still rely on faxed documents for some of their business procedures. However, these are suitable only for dealing with very low volumes of documents. Many mobile apps let you use your smartphone or tablet camera to capture documents. ![]()
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